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How to save an email as a PDF

Contents

Instructions

  1. Open the email you want to save. At the top left of the screen, in the Ribbon bar, click File > click Print.
  2. The normal Print options typically seen in Office applications will appear.
    Outlook 2016 - Save email as a PDF
  3. To save the email as a PDF, you’re going to have to change the printer. Click on the default printer drop-down menu (highlighted).
  4. One of the options will be listed as ‘Microsoft Print to PDF’, select this option.
  5. Once selected, you will see a preview of the PDF. Go ahead and press Print. Instead of sending the email to an actual, physical printer, a new window will open as if you were saving a file.
  6. Navigate to where you want to save the email as a PDF, type a name and click Save. The email will now be saved as a high quality PDF.

If you wish to secure the PDF, by signing it or locking it. You are able to, by opening it in your available PDF editor, for example Adobe Acrobat or PDF-XChange Editor.

Hopefully in a future update Microsoft will allow you to Save As or Export an email as a PDF. For now, we’re stuck with the Print route.

Updated on January 29, 2019

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